Folders are an excellent way to share applications with your team and external reviewers. An external reviewer can be anyone you need to see a shortlist of your applicants. They can be judges for competitions, adjudicators, or even a broadcaster for a shortlist of applicants for a show.
To create a folder, go to the "folders" tab and click on the "create" button.
After creating a folder, you have the option to give it a name of your choice. You can also control the access to the folder by restricting certain functions such as allowing others to add applications and making details visible to the person reviewing. Additionally, you can choose what information to make available in the folder.
- Allow/Block other users from accessing/editing your folder
- Set to receive an email every time an application in the folder is submitted
- Show the applicants details - If this box is unchecked, each application in this folder will have its email address and phone number hidden. This includes the answers to default questions.
- Show candidates name - If this box is unchecked, each applicant in this folder will have their full name reduced to its initial, for every user of this folder. This includes the answers to default questions.
- Enable tags
- Enable filters
- Hide application form- In the case where the office use only form is needed to be seen
- Hide office use only form
Hide attachments
Can folders be hidden from other external reviewers?
No. Presently, you cannot hide folders from other external reviewers. So, when an external reviewer logs in to view their folder, if an application is shared across many different folders, those folder names will be listed within the application.
If you are creating folders for external reviewers and prefer to keep them unaware of each other, use generic folder names rather than reviewer names. For example, instead of creating folders named "Joe Blogs" and "Jane Blogs" (which contain the same applicants), use generic titles like "Group A," "Group B," and "Group C." This approach prevents reviewers from discovering each other's identities when they log in and see folders containing the same applications.